Scanning into Microsoft Office 2010
by duck on Apr.30, 2012, under How-To Guides
So it appears that Microsoft removed the ability to scan directly into a document in Office 2007.
It’s a pretty silly move I suppose, so I tried to work out a way to bring the functionality back, first of all, here’s how Microsoft suggests you should do it: http://support.microsoft.com/kb/924462
Step 1: Use the software that was included with your scanner to scan and save the image to your computer.
… Yeah, no thanks.
Here’s two actual solutions to the problem:
Option 1: Using a Key Combo
Install your scanner drivers as per normal.
In Word, press the alt key and type ips (note: don’t hold them down or it won’t work, just type out ips).
Word will then pop up asking you what scanner you want to use. It didn’t bring up the scanner interface on the machine I was working with, it just went right ahead and scanned the whole document, so this may not be the best solution for some. Note that the next solution is more difficult and does exactly the same thing as this one.
Source: Comments on this page: http://www.pcpro.co.uk/realworld/360373/how-to-scan-into-word-2010
Option 2: Creating a button on the Ribbon
This option is a lot more complicated, make sure you get all the steps right and in order! When you’re done you’ll have a button on your Insert tab of the Ribbon.
- Open Word and go to the View Tab then click on Macros.
- Give the macro a name (eg. Scan)
- Enter the following text EXACTLY: Application.WordBasic.InsertImagerScan
- Save and Close the Window
- Right click anywhere on the Ribbon and Select “Customise the Ribbon”
- On the right hand pane, click on the Insert category and click New Group.
- Rename the Group to anything you like (eg. Scan)
- On the Left Hand Pane, Change the drop down box at the top to Macros then select the Macro you made in step 2-4 and click the Add button (so it appears underneath the scan group you made in Step 6.
- Rename it to something better like “Scan Document” and pick a pretty picture for it.
- Click Okay and you’re done!
Now you can just click the button to Scan a document. It’s exactly the same as the alt-ips option above though, but might be easier for people to remember so they can click the button.
Source: http://www.pcpro.co.uk/realworld/360373/how-to-scan-into-word-2010
If this helped you, please leave a comment to say thanks 
Ducky
July 29th, 2012 on 1:10 am
Thank you very much. I am having a bit of a problem though. When I click on scan on the ribbon a box shows up saying runtime error 4248, no document is open. Please help if possible. Charlie
July 29th, 2012 on 1:35 am
Hello again. I forgot to mention one thing, I am using the trial version, again thank you
July 29th, 2012 on 8:57 am
You’re getting that error because you don’t have a document open.
You need to open a document first, then choose the scan option.
Source: http://support.microsoft.com/kb/813983
Ducky
September 1st, 2012 on 2:22 am
Thanks Duck, this was helpful, as was this article
http://www.pcpro.co.uk/realworld/360373/how-to-scan-into-word-2010
If I run this and click Cancel on the Insert from Scanner or camera dialog, it gives me Run time error 102 – command failed. Do you have any tips on error handling this type of return from the macro?
Thanks,
Dave.
September 1st, 2012 on 9:08 am
Yeah I’m not to sure about that one, why would you be clicking Cancel from it anyway?
It already did feel like a bit of a dodgy implementation when I used it too
Thanks,
Ducky
November 6th, 2012 on 1:59 am
I create the macro per your instructions and it works great, but when I close out the scan or just cancel, I get the out run time error 102.
I just installed Windows 8 pro and win8 stripped all my applications. So I re-installed Office 2010 Pro.
Any suggestion? Not a big deal, but like Microsoft, it is a nuisance more than again else.
November 30th, 2012 on 3:11 am
You can also make a keyboard shortcut using the menus:
File | Options | Customize Ribbon | Keyboard shortcuts: Customize | Categories: All Commands | Commands: InsertImagerScan
Then assign this to a shortcut you would like to use in the Press new shortcut key field
January 3rd, 2013 on 9:16 am
Exactly what I needed – thank you!
February 4th, 2013 on 5:40 am
Many thanks for this, I’d created a shortcut keyboard combo but really wanted a button. I had tried to make a button from another site but found it difficult to follow and your method was a breeze.
April 4th, 2013 on 11:57 am
Just what I needed. Tried the alt ips. Worked like a champ. Thank you so much. Will try to add the button later. So stupid to leave insert from scanner out.
April 15th, 2013 on 2:15 pm
This was very helpful. I also solve the error problem. All you need to do is edit the macros and put in the “ON ERROR RESUME NEXT” above the “APPLICATION.WORDBASIC.INSERTIMAGERSCAN”. That’s all. Thank you.
April 15th, 2013 on 2:19 pm
Cool, thanks for that Lan!
April 25th, 2013 on 9:05 am
Thanks! It worked nicely.